Welcome to the supplier portal of Allianz Technology France

Introduction

Welcome to the supplier portal of Allianz Technology France.

With this supplier portal we provide information with a focus on the procure-to-pay process. Our objection is that we provide our suppliers with all information needed to ensure an efficient end-to-end process both for our suppliers and us.

We have setup dedicated pages for

  • Suppliers of Hardware / Software / Maintenance
  • Suppliers of IT and non-IT Services

Thank you for visiting this portal.

Hardware / Software / Maintenance

As a supplier for hardware / software / maintenance please follow the procure-to-pay process described in the following.

1) Purchase Order

As supplier for hardware,  software or maintenance you will receive a purchase order that will be send to you as a PDF document attached to a mail.

The purchase order will contain the price, quantity, and description of the articles ordered from you. And it will have a purchase order (PO) number.

The order will be signed from our side. 

2) Contract signature / Order Confirmation

Please sign individual contracts that you receive and send the signed contract in electronic format back to Allianz Technology.

For purchase orders we do not need an order confirmation.

Yet in case you do not agree to the terms and conditions please come back to us providing the information about e.g. a later delivery date or a substitute product in case the product ordered by us is not available.

3) Goods receipt

When you deliver hardware please include a delivery note. This will be the basis for our goods receipt confirmation done by us internally.

4) Invoices

Please create your invoice with all the information mentioned in the following list. The purchase order number provided by Allianz is absolutely mandatory since this is the key identifier to link your invoice to the related purchase order. Therefore we ask for your understanding that invoices without a purchase order will not be processed and send back to the supplier.

Please send your invoice as a PDF document via email to the following central inbox:

AllianzTechnology.FR-PO.INVOICE@allianz.com

Please send one invoice per email and do not compress / zip the attached file. There is a robot assigned to this inbox that is automatically downloading the PDF documents. Messages within the email will not be read and therefore not considered.

The following information must be stated on an invoice so that it can be accepted according to the legal requirements:

  1. Your complete company name & address 
  2. Our complete company name & address
  3. Invoice/ Reference number 
  4. Invoice Date 
  5. Delivery Date 
  6. Allianz Purchase Order number 
  7. Quantity and type of goods / service 
  8. Net amounts separated by tax rate 
  9. Applicable tax rate 
  10. Terms of Payment 
  11. Your tax or VAT ID 
  12. Our taxID (only for reverse charge) 
  13. Your complete bank details
Services

As a supplier for IT or non-IT services please follow the procure-to-pay process described in the following.

1) Contract / Purchase Order

As supplier for services you will either receive an individual contract or a purchase order. Either document will be send to you as a PDF document attached to a mail.

And either document will contain the purchase order (PO) number.

The contract or order will be not be signed from our side. 

2) Contract signature / Order Confirmation

Please sign individual contracts that you receive (e.g. by our provider Metafinanz) and send the signed contract in electronic format back to Allianz Technology.

For purchase orders we do not need an order confirmation.

Yet in case you do not agree to the terms and conditions please come back to us.

Note: the formerly Billing information document sent to several service suppliers will not be created and send anymore. The purchase order number will now be already send with the contract / purchase order.

3) Time Sheets

Please send the timesheets by email to your contact person for the service or project in Allianz Technology.

4) Invoices

Please create your invoice with all the information mentioned in the following list. The purchase order number provided by Allianz is absolutely mandatory since this is the key identifier to link your invoice to the related purchase order. Therefore we ask for your understanding that invoices without a purchase order will not be processed and send back to the supplier.

Please send your invoice as a PDF document via email to the following central inbox:

AllianzTechnology.FR-PO.INVOICE@allianz.com

Please send one invoice per email and do not compress / zip the attached file. There is a robot assigned to this inbox that is automatically downloading the PDF documents. Messages within the email will not be read and therefore not considered.

The following information must be stated on an invoice so that it can be accepted according to the legal requirements: 

  1. Your complete company name & address
  2. Our complete company name & address
  3. Invoice/ Reference number
  4. Invoice Date
  5. Allianz Purchase Order number
  6. Quantity and type of goods / service
  7. Net amounts separated by tax rate
  8. Applicable tax rate
  9. Start date of your invoiced service
  10. End date of your invoiced service
  11. Terms of Payment
  12. Your tax or VAT ID
  13. Our taxID (only for reverse charge)
  14. Your complete bank details